of the Association for the Promotion of International Students in Weihenstephan e.V.
§ 1 Name and registered address
- The association bears the name "Association for the Promotion of International Students in Weihenstephan e.V." and has its registered address in Freising-Weihenstephan.
- It is entered in the Register of Associations of the Munich Local Court under No. VR 209590.
- The fiscal year is the calendar year.
§ 2 Purpose
- The purpose of the non-partisan, non-denominational and non-political association is the promotion of international students1in Weihenstephan, in particular through
- the cultivation and expansion of knowledge acquired in the course of study, as well as outside the course of study;
- promoting brewing and imparting knowledge on beverage technology;
- promoting sports and general education;
- promoting arts and culture;
- promoting an international spirit, tolerance in all areas of culture, and the idea of international understanding;
- the long-term creation of a residence for demonstrably deserving students (evidenced e.g. by a BAföG decision) for the procurement of housing for students at reduced rent rates.
- In order to achieve these purposes, the Association may in particular:
- Conduct or participate in scientific, sporting and entertainment events;
- Enable the exchange of practical experience – especially between members of the association (abroad) and students in Freising.
- The Association exclusively and directly pursues charitable purposes within the meaning of §§ 51 to 68 of the German Tax Code (AO). The association is selflessly active and does not pursue any economic purposes of its own. The funds of the Association may only be used for purposes in accordance with the Articles of Association. Members shall not receive any benefits from the funds of the Association. Neither members of the Association nor third parties may benefit from expenditures that are alien to the purpose of the Association or from disproportionately high remuneration.
§ 3 Membership
- Members of the Association are:
- Regular Members: Any person who was a member of the Club Ausländischer Weihenstephaner during his or her studies may become a full member.
- Associate Members: Any person interested in the purpose of the Association may become an Associate Member upon approval of the Board of Directors.
- Honorary Members: Honorary Members are persons who have rendered outstanding services to the Club Ausländischer Weihenstephaner or in any branch of brewing and are admitted to the club by unanimous decision of the Board of Directors, after consultation with the Country Representatives.
- Supporting Members: Supporting Members may be legal entities or associations of persons with legal capacity who are willing to materially support the purposes of the Association. Supporting members are represented vis-à-vis the association by a representative.
§ 4 Admission
- Application for membership must be made in writing.
- The Board of Directors decides on the acceptance of the request.
- An appeal against a negative decision by the Board of Directors may be made at the General Meeting. The latter shall make the final decision.
§ 5 Rights and duties of Members
- All Ordinary and Associate Members, as well as Honorary Members, are entitled to vote at the General Meeting and have active and passive voting rights.
- Voting rights may only be exercised in person. This includes on-site coordination, as well as through appropriate online outreach.
- Supporting members are entitled to vote in the General Meeting.
- In addition, all members are entitled to attend all meetings and events of the Association.
- All Members have a duty to
- support and promote the Association to the best of their ability in the achievement and implementation of its purpose;
- comply with its Constitution;
- contribute to the preservation of the Association;
- pay the contributions determined in accordance with the Articles of Association.
§ 6 Contributions
- The amount of the Annual Membership Fee shall be determined by the General Meeting.
- The Board of Directors may defer or waive annual dues in special cases.
- Members who have retired from active professional life may be exempted from the contribution upon application.
- Honorary Members are exempt from the payment of dues.
§ 7 Termination of membership
- Membership ends
- by resignation. The resignation must be declared in writing. It can be done at any time. However, the obligations towards the Association only end at the end of the calendar year in which the resignation is declared;
- with death;
- by expulsion. Expulsion shall be effected by resolution of the Board of Directors in the event of arrears of more than three years. In other serious cases, if a member intentionally acts contrary to the interests or purposes of the Association. The Board of Directors decides on the exclusion with a majority vote of 75 % of the members. An appeal against expulsion may be made at the General Meeting. The latter shall make the final decision.
§ 8 Bodies of the Association
- The bodies of the Association are:
- the Board of Directors;
- the Assembly of Country Representatives;
- the General Meeting.
- The members of the Board of Directors and the Assembly of Country Representatives do not receive any compensation for their activities.
- The Board of Directors and Country Representatives are elected by the General Assembly for a period of four years.
- Minutes shall be taken of each meeting of a body of the Association. The minutes shall be signed by the chairman of the meeting concerned and by the keeper of the minutes.
§ 9 Executive Board
- The Executive Board, as defined in Section 26 of the German Civil Code (BGB), consists of:
- the President;
- the Vice-President;
- the Treasurer;
- the Secretary;
- and an external representative from the Assembly of Country Representatives.
- The Executive Board is responsible in particular for
- the execution of the resolutions of the General Meeting;
- the preparation, adaptation and, if necessary, abolition of proposals on rules of procedure to regulate the general functioning of the Association;
- the admission of Members.
- If a Member of the Executive Board resigns prematurely, a replacement must be elected, at the latest, at the next General Meeting.
- The President and the Treasurer together to form the Executive Board and each individually represent the Association judicially and extrajudicially. In the internal relationship, the following applies: In the event that a member of the Executive Board is prevented from attending, another member of the Executive Board shall perform his or her duties.
- Each member of the Executive Board has one vote. The Executive Board shall decide in each case by a simple majority of the votes cast, unless otherwise stipulated in this Constitution.
- The meetings of the Board of Directors shall be convened and chaired by the President or, if the President is unable to do so, by the Vice-President. Meetings are held as needed and when at least three members of the Board so desire.
- The Executive Board shall constitute a quorum if at least four members, including the President or the Vice President, are present.
- In urgent cases, resolutions of the Executive Board may also be passed in writing.
§ 10 Country Representatives
- As an association for the promotion of international students, as well as in cooperation with the Club Ausländischer Weihenstephaner, members are located around the world. Country representatives serve to fulfill the purposes of the constitution outside Freising, each of which appoints a country representative from among its members.
- The Country Representative maintains contact with the Board of Directors, as well as with the members of the Club Ausländischer Weihenstephaner in Freising, and serves as a contact person. He or she is also a member of the Assembly of Country Representatives.
- Country Representatives can be established for individual countries as well as groups of countries, depending on the number of corresponding members. A Country Representative Council consists of at least three persons. The establishment of a new Country Representative Council shall be confirmed by the General Assembly.
§ 11 Assembly of Country Representatives
- The Assembly of Country Representatives includes the Country Representatives. They shall delegate an external representative from among their number to the Executive Board.
§ 12 General Meeting of Members
- The general meeting must be convened at least once a year or if ten percent of the Members of the Association demand that it be convened in writing, stating the purpose and reasons for the meeting. The invitation shall be issued in writing with a notice period of at least six weeks, stating the agenda. Their publication in the "CAW Annual Report" is considered an invitation in accordance with the Constitution.
- Motions and requests regarding the agenda must be submitted in writing to the Executive Board at least seven days before the date of the meeting.
- Any General Meeting duly convened shall constitute a quorum regardless of the number of Members present. Attendance lists are to be kept of the General Meetings and minutes are to be taken, which are to be signed by the President of the Meeting.
- Participation in the general meeting is possible on site as well as via online access.
§ 13 Activity of the General Meeting
- The General Meeting serves to inform, discuss and pass resolutions on the activities of the Association. The agenda of the general meeting shall include:
- the determination of membership fees;
- receipt of the report of the Executive Board on the activities of the Association and adoption of resolutions in this regard;
- receipt and resolution on the auditors' report;
- approval of the actions of the Executive Board;
- election of two auditors.
- Furthermore, the General Meeting is responsible for the following tasks:
- new and replacement elections for the Executive Board and two cash auditors;
- confirmation of the Country Representatives nominated by the Country Representative Council;
- confirmation of new Country Representatives;
- resolution on honors and special awards;
- amendments to the Constitution;
- dissolution of the association.
- Each member has one vote.
- Voting shall be by simple majority of the votes cast. In the event of a tie, the head of the meeting shall have the casting vote. A 3/4 majority of the members present is required for amendments to the Constitution.
- The General Meeting shall decide on the form of voting and elections on a case-by-case basis. Elections must be held by secret ballot if more than 1/5 of the members present so desire.
§ 14 Dissolution of the Association
- For the dissolution of the Association, a unanimous decision of the General Assembly is required if 3/4 of all members are present in the same.
- If the necessary number of members is not reached, a new General Meeting must be held within 60 days, which shall have a quorum regardless of the number of members present. This resolution also requires unanimity.
- In the event of the dissolution of the Association or the discontinuation of tax-privileged purposes, the assets of the Association shall be transferred to a legal entity under public law or to another tax-privileged corporation for use for charitable purposes within the meaning of this Constitution.
§ 15 Entry into force of the Constitution
The Constitution shall enter into force on the date of its entry into the Register of Associations.
1 For reasons of better readability, the language of this contract uses all forms of gender. All references to persons apply equally to all genders.